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info@iapae.org
IAPAE Conference - Travel, Food and Accommodation
Travel, Food and Accommodation:
- Airport and Transportation
- Accommodation
- Travel Visa Information
- Travel Vaccinations
We welcome all local and international delegates to Pretoria, South Africa for the 16th Annual IAPAE Conference. Pretoria is a beautiful city one hour north of Johannesburg and 45 minutes north of the OR Tambo International Airport. The city of Pretoria, also called Tshwane, is the government centre with diverse cultures, business and outdoor activities, known for the Jacaranda trees which blossom beautiful purple coloured flowers filling the city streets in October and November.
Learn more about Pretoria, South Africa
Flight Information for International Delegates:
There are daily international flights arriving at OR Tambo International Airport (JNB) in Kempton Park, only 45 minutes south of Pretoria, and just 30 minutes east of Johannesburg.
Delegates are advised to seek travel advice for the best travel options given your departure location and connecting flights to the arrival airport.
South Africa welcomes most countries without the need for a visa. Many countries are visa-exempt being allowed to enter South Africa with a valid passport for 30, 60 or 90 days. Click here to see countries that are exempt from needing a travel visa to South Africa: https://www.dha.gov.za/index.php/immigration-services/exempt-countries
International delegates need to consider Immigration and Custom rules and laws to enter South Africa.
Travel Plans for our International Delegates:
International delegates are recommended to arrive at OR Tambo International Airport (JNB) then travel north to Pretoria by public transport using the Gautrain (public train system), or e-hailing car services with Uber and Bolt, or by public bus service, or private car/shuttle services or there are many car rental options. (Reminder for our visitors: South Africa drives from the right side of the car and the car drives on the left side of the road!)
Public Transport options:
Gautrain – The Gautrain is a very clean, safe and efficient above ground and below ground public train system connecting OR Tambo International Airport with Johannesburg and Pretoria. https://www.gautrain.co.za/
Delegates can take the Gautrain from the OR Tambo International Airport to the Hatfield Station in Pretoria. Hatfield is only minutes away from the Future Africa Campus. The train one way cost is $14.00 (R258.00). From the Hatfield train station, we recommend to take an Uber to the Future Africa Campus in Hillcrest, Pretoria, or take an Uber from the station to your chosen hotel.
Bus service – There are multiple bus companies providing convenient bus service between OR Tambo International Airport and Pretoria. Best to find a bus stop close to Future Africa Campus in Hillcrest or nearby in Hatfield, Pretoria.
e-Hailing services – Uber and Bolt offer e-hailing transport services from OR Tambo International Airport to Future Africa Campus in Hillcrest, Pretoria. The cost is about $18.00-20.00 (R330.00) one way.
Car rental services – There are many international car rental services located at OR Tambo International Airport to self-drive the 45 minutes, 60 Km drive to the north to reach Future Africa campus in Hillcrest, Pretoria. Do remember South Africa drives on the right side of the car and the car drives on the left side of the road for our international visitors.
Please note: A South Africa Tourist Visa is not required to enter South Africa from most countries. Most visitors will receive an entry/exit stamp when presenting a valid passport at Immigration office. See list of countries which are exempt from needing a Visa to enter South Africa. Please visit our Travel Visa Information page for more information.
Safari Experience near Pretoria
South Africa is renowned for safari adventures to see wildlife in the natural habitat. Plan a safari before or after the IAPAE Conference as many wildlife parks are within 5-hour drive of Pretoria. Here are some website to start your planning:
https://www.pilanesbergnationalpark.org/
https://www.sanparks.org/parks/kruger
https://www.tripadvisor.com/Attractions-g312583-Activities-c61-t243-Pretoria_Gauteng.html
https://www.viator.com/en-ZA/Pretoria-tours/Safaris/d22819-g9-c37
https://www.getyourguide.com/pretoria-l1586/safaris-wildlife-activities-tc40/
Please remember to enquire with a travel expert for advice.
Delegates are responsible for making their own travel plans at their own travel costs to and from their home residence and the conference location/venue and/or hotel as final destination.
Please find below a table of all the recommended hotels for the 16th Annual IAPAE Conference with special IAPAE Conference rates. Click on the Booking link to Make a Reservation. Delegates are responsible for their own hotel reservation and payment directly to the hotels. IAPAE will not be held liable for any reservation or cancelled reservation at any hotel. Please ask for the IAPAE Conference rate when making a hotel booking at any of the hotels below. IAPAE will provide a free shuttle bus during the conference to/from some of the conference recommended hotels to the conference venue at Future Africa Campus.
List of accommodation available near to Future Africa Campus in Hillcrest, Pretoria
IAPAE Delegates are welcome to make their hotel reservation from any hotel in the Lynchburg area. Click here for a listing of other accommodation offerings in Lynchburg, Virginia. https://www.lynchburgvirginia.org/things-to-do/stay/
During the conference, coffee, tea and snacks are provided in the morning and afternoon break sessions with lunches provided on 29, 30 and 31 October of the Conference. Light fare and drinks provided at the Meet and Greet on Tuesday 29 October in the evening. The GALA Dinner is provided on Thursday evening, 30 October. All of these catering services are included at as part of the conference registration payment. Please note, there is no dinner provided on 29 and 31 October. We will make every attempt to cater to personal dietary needs. There are many fine restaurants and food establishments for Delegate’s enjoyment in and around Pretoria located near the Future Africa Campus. For dinning in the Hatfield area, only 3km away, visit https://www.eatout.co.za/suburb/hatfield/.
All international visitors to South Africa need to consider if they need to apply for and receive a South Africa Tourist Visa prior to departure to South Africa. Many countries however, are exempt from needing a visa to enter South Africa.
For South Africa Visa information, requirements and application to enter South Africa, please visit the Department of Home Affairs website at: https://www.dha.gov.za/index.php/immigration-services/exempt-countries
International delegates are recommended to also visit the website of the South African Embassy in their own country to learn more about specific requirements to enter South Africa from your home country.
IAPAE can provide delegates with a South Africa Visa Support Letter if this is needed. The letter is provided to delegates who are required to apply for a South African visa. The Visa Support letter is not necessary for countries who are exempt from needing a visa. Please email info@iapae.org for a South Africa Visa Support Letter from IAPAE if your country requires a visa to enter South Africa. You will be asked to provide personal information which will be placed on the Support Letter to match your details.
Please email us at info@iapae.org for any assistance with the South Africa visa application if this is needed for you to enter South Africa. See list of exempt countries for a visa here: https://www.dha.gov.za/index.php/immigration-services/exempt-countries
Please note: All South Africa Visa and all related travel documents and expenses are the responsibility of the Delegate. IAPAE will not be held responsible for any costs incurred due to visa application or travel process.
For travel to South Africa, recommended vaccinations include routine vaccines like MMR (measles, mumps, rubella), Tdap (tetanus, diphtheria, pertussis), and polio, as well as vaccines for hepatitis A and B, typhoid, and potentially rabies, depending on the nature of your trip. Malaria prophylaxis is NOT needed for most areas in South Africa, including Pretoria and Johannesburg area. No Malaria prophylaxis is needed unless you are traveling to certain areas in the east and far southeast of South Africa, particularly Kruger National Park.
Learn more about Pretoria, South Africa
Detailed Breakdown:
Routine Vaccinations: Ensure you are up-to-date on all routine vaccinations like MMR, Tdap, and polio.
Hepatitis A and B: These are often recommended for travellers to South Africa due to the potential for food and waterborne transmission (Hepatitis A) or through sexual contact, contaminated needles, or blood products (Hepatitis B).
Typhoid: Recommended for most travellers, especially if you plan to stay with local people or in areas with poor sanitation.
Rabies: Consider rabies vaccination if you are at high risk, such as those spending extended time outdoors or working with animals.
Malaria: Malaria is a risk in certain areas, particularly Kruger National Park. Discuss malaria prophylaxis options (medications) with your doctor or travel clinic, such as atovaquone/proguanil, doxycycline, or mefloquine.
Yellow Fever: A yellow fever vaccination certificate is required for travellers coming from certain countries with risk of yellow fever transmission. If your flight originates from within a yellow fever endemic area, a certificate may be required.
Cholera: While there is no longer active cholera transmission, vaccination is still sometimes recommended for travel to areas with poor sanitation.
Other Considerations:
- Consult your doctor or a travel clinic well in advance of your trip (at least 4-6 weeks) to allow for proper vaccination schedules and to discuss any specific risks based on your itinerary.
- Be aware of other potential health risks like travellers’ diarrhoea and take appropriate precautions with food and water.
- Consider getting vaccinated against influenza, especially if you are at higher risk.
Travel Vaccination information provide by ChatGPT and may not be accurate at time of publication. Please consult with a Travel health expert as needed for vaccination information to travel to South Africa.
Please note: IAPAE will not be held responsible for any costs or health related issues incurred due to vaccinations or travel process.
- Airport and Transportation
- Accommodation
- Catering
- Travel Visa Information
We welcome all local and international delegates to Pretoria, South Africa for the 16th Annual IAPAE Conference. Pretoria is a beautiful city one hour north of Johannesburg and 45 minutes north of the OR Tambo International Airport. The city of Pretoria, also called Tshwane, is the government centre with diverse cultures, business and outdoor activities, known for the Jacaranda trees which blossom beautiful purple coloured flowers filling the city streets in October and November.
Learn more about Pretoria, South Africa
Flight Information for International Delegates:
There are daily international flights arriving at OR Tambo International Airport (JNB) in Kempton Park, only 45 minutes south of Pretoria, and just 30 minutes east of Johannesburg.
Delegates are advised to seek travel advice for the best travel options given your departure location and connecting flights to the arrival airport.
South Africa welcomes most countries without the need for a visa. Many countries are visa-exempt being allowed to enter South Africa with a valid passport for 30, 60 or 90 days. Click here to see countries that are exempt from needing a travel visa to South Africa: https://www.dha.gov.za/index.php/immigration-services/exempt-countries
International delegates need to consider Immigration and Custom rules and laws to enter South Africa.
Travel Plans for our International Delegates:
International delegates are recommended to arrive at OR Tambo International Airport (JNB) then travel north to Pretoria by public transport using the Gautrain (public train system), or e-hailing car services with Uber and Bolt, or by public bus service, or private car/shuttle services or there are many car rental options. (Reminder for our visitors: South Africa drives from the right side of the car and the car drives on the left side of the road!)
Public Transport options:
Gautrain – The Gautrain is a very clean, safe and efficient above ground and below ground public train system connecting OR Tambo International Airport with Johannesburg and Pretoria. https://www.gautrain.co.za/
Delegates can take the Gautrain from the OR Tambo International Airport to the Hatfield Station in Pretoria. Hatfield is only minutes away from the Future Africa Campus. The train one way cost is $14.00 (R258.00). From the Hatfield train station, we recommend to take an Uber to the Future Africa Campus in Hillcrest, Pretoria, or take an Uber from the station to your chosen hotel.Bus service – There are multiple bus companies providing convenient bus service between OR Tambo International Airport and Pretoria. Best to find a bus stop close to Future Africa Campus in Hillcrest or nearby in Hatfield, Pretoria.
e-Hailing services – Uber and Bolt offer e-hailing transport services from OR Tambo International Airport to Future Africa Campus in Hillcrest, Pretoria. The cost is about $18.00-20.00 (R330.00) one way.
Car rental services – There are many international car rental services located at OR Tambo International Airport to self-drive the 45 minutes, 60 Km drive to the north to reach Future Africa campus in Hillcrest, Pretoria. Do remember South Africa drives on the right side of the car and the car drives on the left side of the road for our international visitors.
Please note: A South Africa Tourist Visa is not required to enter South Africa from most countries. Most visitors will receive an entry/exit stamp when presenting a valid passport at Immigration office. See list of countries which are exempt from needing a Visa to enter South Africa. Please visit our Travel Visa Information page for more information.
Safari Experience near Pretoria
South Africa is renowned for safari adventures to see wildlife in the natural habitat. Plan a safari before or after the IAPAE Conference as many wildlife parks are within 5-hour drive of Pretoria. Here are some website to start your planning:
https://www.pilanesbergnationalpark.org/
https://www.sanparks.org/parks/kruger
https://www.tripadvisor.com/Attractions-g312583-Activities-c61-t243-Pretoria_Gauteng.html
https://www.viator.com/en-ZA/Pretoria-tours/Safaris/d22819-g9-c37
https://www.getyourguide.com/pretoria-l1586/safaris-wildlife-activities-tc40/
Please remember to enquire with a travel expert for advice.
Delegates are responsible for making their own travel plans at their own travel costs to and from their home residence and the conference location/venue and/or hotel as final destination.
Please find below a table of all the recommended hotels for the 16th Annual IAPAE Conference with special IAPAE Conference rates. Click on the Booking link to Make a Reservation. Delegates are responsible for their own hotel reservation and payment directly to the hotels. IAPAE will not be held liable for any reservation or cancelled reservation at any hotel. Please ask for the IAPAE Conference rate when making a hotel booking at any of the hotels below. IAPAE will provide a free shuttle bus during the conference to/from some of the conference recommended hotels to the conference venue at Future Africa Campus.
List of accommodation available near to Future Africa Campus in Hillcrest, Pretoria
IAPAE Delegates are welcome to make their hotel reservation from any hotel in the Lynchburg area. Click here for a listing of other accommodation offerings in Lynchburg, Virginia. https://www.lynchburgvirginia.org/things-to-do/stay/
During the conference, coffee, tea and snacks are provided in the morning and afternoon break sessions with lunches provided on 29, 30 and 31 October of the Conference. Light fare and drinks provided at the Meet and Greet on Tuesday 29 October in the evening. The GALA Dinner is provided on Thursday evening, 30 October. All of these catering services are included at as part of the conference registration payment. Please note, there is no dinner provided on 29 and 31 October. We will make every attempt to cater to personal dietary needs. There are many fine restaurants and food establishments for Delegate’s enjoyment in and around Pretoria located near the Future Africa Campus. For dinning in the Hatfield area, only 3km away, visit https://www.eatout.co.za/suburb/hatfield/.
During the conference, coffee, tea and snacks are provided in the morning and afternoon break sessions with lunches provided on 29, 30 and 31 October of the Conference. Light fare and drinks provided at the Meet and Greet on Tuesday 29 October in the evening. The GALA Dinner is provided on Thursday evening, 30 October. All of these catering services are included at as part of the conference registration payment. Please note, there is no dinner provided on 29 and 31 October. We will make every attempt to cater to personal dietary needs.There are many fine restaurants and food establishments for Delegate’s enjoyment in and around Pretoria located near the Future Africa Campus. For dinning in the Hatfield area, only 3km away, visit https://www.eatout.co.za/suburb/hatfield/
All international visitors to South Africa need to consider if they need to apply for and receive a South Africa Tourist Visa prior to departure to South Africa. Many countries however, are exempt from needing a visa to enter South Africa.
For South Africa Visa information, requirements and application to enter South Africa, please visit the Department of Home Affairs website at: https://www.dha.gov.za/index.php/immigration-services/exempt-countries
International delegates are recommended to also visit the website of the South African Embassy in their own country to learn more about specific requirements to enter South Africa from your home country.
IAPAE can provide delegates with a South Africa Visa Support Letter if this is needed. The letter is provided to delegates who are required to apply for a South African visa. The Visa Support letter is not necessary for countries who are exempt from needing a visa. Please email info@iapae.org for a South Africa Visa Support Letter from IAPAE if your country requires a visa to enter South Africa. You will be asked to provide personal information which will be placed on the Support Letter to match your details.
Please email us at info@iapae.org for any assistance with the South Africa visa application if this is needed for you to enter South Africa. See list of exempt countries for a visa here: https://www.dha.gov.za/index.php/immigration-services/exempt-countries
Please note: All South Africa Visa and all related travel documents and expenses are the responsibility of the Delegate. IAPAE will not be held responsible for any costs incurred due to visa application or travel process.