Reach Us:
info@iapae.org
IAPAE Conference - Travel, Food and Accommodation
Travel, Food and Accommodation:
- Airport and Transportation
- Accommodation
- Catering
- Travel Visa Information
We welcome all local and international delegates to Lynchburg, Virginia, United States for the 15th Annual IAPAE Conference. Lynchburg is a beautiful city in the state of Virginia on the east coast of the United States. The city was named after John Lynch, who set up the first ferry service to portage passengers and goods over the James River in 1756.
Flight Information for local and international Delegates:
There are both domestic and international airports near Lynchburg, Virginia. There is train service and bus service to Lynchburg, Virginia. There are many car rental companies at international and domestic airports for highway and road transport to Lynchburg, Virginia.
Delegates are advised to seek travel advice for the best airport to arrive given your departure location and connecting flights to the arrival airport. International delegates need to consider Immigration and Custom rules and laws to enter the United States.
Travel Plans for our International Delegates:
International delegates are recommended to arrive in Lynchburg, Virginia by one of THREE travel options:
Travel Option 1:
- Book a flight into Dulles International Airport in Washington DC (IAD code)
a. Arrive before 08:00am EST - Take a bus from Dulles International Airport to Lynchburg, Virginia bus station.
a. Use Virginia Breeze Bus company. Bus departs Dulles International Airport daily at 10:50am EST to arrive in Lynchburg, Virginia bus station at 2:40pm EST, cost of $38.00 one way. Visit: https://us.megabus.com/virginia-breeze. Book a ticket from “Dulles Washington Airport (IAD), VA” to “Lynchburg, VA”. Choose your date, Choose One way or Round trip. (This is the Piedmont Express bus line starts at Washington DC Union Station, goes to Dulles Washington Airport, then several stops and to Lynchburg, VA bus stop) - Take a taxi or e-Hail Ride from Lynchburg, Virginia bus station to your hotel location.
Travel Option 2:
- Book a flight into Dulles International Airport in Washington DC.
- Take a train to Washington DC Union Station:
a. Use Washington Metropolitan Area Transit Authority service (WMATA) Silver line departs Dulles International Airport every 15 minutes to arrive at Washington, DC Union Station, takes 1 hour, cost of $2.00-6.00 one way. Visit: https://www.flydulles.com/parking-transportation/dulles-airport-metrorail-station - Or take a bus to Washington DC Union Station:
a. Use Virginia Breeze Bus company. Bus departs Dulles International Airport daily at 1:15pm EST to arrive in Washington DC Union bus station at 2:00pm EST, cost of $15.00 one way. Or departs at 5:35pm to arrive 6:45pm cost $19.00 Visit: https://us.megabus.com/virginia-breeze. Book a ticket from “Dulles Washington Airport (IAD), VA” to “Washington, DC”. Choose your date, Choose One way or Round trip. - Then take a train from Washington DC Union Station to Lynchburg, Virginia train station.
a. Use Amtrak train service. Trains depart Union Station at 8:15am, 5:00pm, and 6:30pm to arrive 3+ hours later in Lynchburg, Va train station for cost of $20-58.00. Visit: https://www.amtrak.com/home.html. Book a ticket from Washington, DC Union Station (WAS) to Lynchburg VA (LYH), Choose your date, Choose One way or Round trip. - Take a taxi or e-Hail Ride from Lynchburg, Virginia train station to your hotel location.
Travel Option 3:
- Book a flight into Dulles International Airport in Washington DC, or into another international airport near Lynchburg, Virginia, as listed below.
- Take a connecting local domestic flight from Dulles International Airport, or other international airport to one of the many domestic airports near Lynchburg, as listed below.
- Take a bus, taxi or e Hail Ride from the connecting airport to Lynchburg, Virginia and your hotel location.
Domestic and International airports near Lynchburg, VA
Delegates are advised to seek travel advice for the best airport to arrive given your departure location and connecting flights to the arrival airport. International delegates need to consider Immigration and Custom rules and laws to enter the United States.
A US Visa is required to enter the United States and present along with a valid passport at Immigration office. Please visit our Travel Visa Information page for more information.
International delegates may arrive to one of the many International Airport hubs throughout the United States, clear US Immigration and Customs, then take a connecting flight to an International or Domestic airport near Lynchburg, as listed above.
Please enquire with a travel expert for advice.
Ground Transport information:
For ground transport, local train service is available from Dulles Washington Airport to Washington DC Union station and all points within Washington DC: https://www.wmata.com/
Train service is available from Washington, DC and other cities to Lynchburg, Virginia using the Amtrak train service: https://www.amtrak.com/virginia/lynchburg-virginia
Bus service is available from Dulles Washington Airport to Lynchburg, Virginia. Visit Virginia Breeze Bus service: https://us.megabus.com/virginia-breeze
Bus service is available from most major cities to Lynchburg, Virginia. Visit Greyhound Bus https://www.greyhound.com/bus/lynchburg-va
e-Hailing Ride service is available from Uber or Lyft in Lynchburg, Virginia and surrounding areas.
Please note: A US Visa is required to enter the United States and present along with a valid passport at Immigration office on arrival to international airport in the United States. Please visit https://travel.state.gov/content/travel/en/us-visas.html for visa application information.
Please note: A free Conference shuttle bus will be available to transport delegates from the Conference Hotels to the Conference venue on the University of Lynchburg campus daily during the 3-day conference.
Delegates are responsible for making their own travel plans at their own travel costs to and from their home residence and the conference location/venue and/or hotel as final destination.
Visit the Lynchburg Tourism website for more information on the city of Lynchburg:
https://www.lynchburgvirginia.org/
Please find below a table of all the recommended hotels for the IAPAE Conference with special IAPAE Conference rates. Click on the Booking link to Make a Reservation. Delegates are responsible for their own hotel reservation and payment directly to the hotels. IAPAE will not be held liable for any reservation or cancelled reservation at any hotel. Please ask for the IAPAE Conference rate when making a hotel booking at any of the hotels below. IAPAE will provide a free shuttle bus during the conference to/from the conference recommended hotels to the conference venue on the University of Lynchburg campus.
List of accommodation available near to University of Lynchburg, Virginia.
IAPAE Delegates are welcome to make their hotel reservation from any hotel in the Lynchburg area. Click here for a listing of other accommodation offerings in Lynchburg, Virginia. https://www.lynchburgvirginia.org/things-to-do/stay/
During the conference, coffee, tea and snacks are provided in the morning and afternoon break sessions with lunches provided on 02, 03 and 04 October of the Conference. Light fare and drinks provided at the Meet and Greet on 01 October in the evening. The GALA Dinner is provided on Thursday evening, 03 October. All of these catering services are included at as part of the conference registration payment. Please note, there is no dinner provided on 01 and 04 October. We will make every attempt to cater to personal dietary needs.
There are many fine restaurants and food establishments for Delegate’s enjoyment in Lynchburg, located near the University of Lynchburg campus or only 3 miles (5km) to the downtown of Lynchburg from the conference venue at the University of Lynchburg campus.
Visit the Lynchburg Tourism website for food information:
https://www.lynchburgvirginia.org/things-to-do/eat/
All international visitors to the United States will need to apply for and receive a US Tourist Visa prior to departure to the United States. IAPAE Conference Delegates are informed to apply for a B-1 Business US Visa to enter the US and attend the conference during their visit to the United States.
For US Visa information, requirements and application to enter the United States, please visit: https://travel.state.gov/content/travel/en/us-visas.html
For IAPAE Delegates traveling from some countries in Asia, Australia, Europe and South America, you may be eligible for the Visa-Free Travel Program to visit the United States. Click here to see countries and make application: https://en.usvisaservice.de/us-visa/visa-waiver-program-esta/
International delegates are recommended to also visit the website of the US Embassy in their own country to learn more about specific requirements to enter the United States from your home country.
IAPAE can provide delegates with an invitation letter and a US Visa Support Letter to include with your application and/or interview process. Please click here for an invitation letter and a US Visa Support Letter from IAPAE. You will be asked to provide personal information which will be placed on the Invitation Letter and Support Letter to match your details. Following completion of the form an email will be sent to your email address within 7 days with the Invitation Letter and the US Visa Support Letter as a PDF attachment.
Please email us at info@iapae.org for any assistance with the US visa application.
Please note: All US Visa and all related travel documents and expenses are the responsibility of the Delegate. IAPAE will not be held responsible for any costs incurred due to visa application process.
- Airport and Transportation
- Accommodation
- Catering
- Travel Visa Information
We welcome all local and international delegates to Lynchburg, Virginia, United States for the 15th Annual IAPAE Conference. Lynchburg is a beautiful city in the state of Virginia on the east coast of the United States. The city was named after John Lynch, who set up the first ferry service to portage passengers and goods over the James River in 1756.
Flight Information for local and international Delegates:
There are both domestic and international airports near Lynchburg, Virginia. There is train service and bus service to Lynchburg, Virginia. There are many car rental companies at international and domestic airports for highway and road transport to Lynchburg, Virginia.
Delegates are advised to seek travel advice for the best airport to arrive given your departure location and connecting flights to the arrival airport. International delegates need to consider Immigration and Custom rules and laws to enter the United States.
Travel Plans for our International Delegates:
International delegates are recommended to arrive in Lynchburg, Virginia by one of THREE travel options:
Travel Option 1:
- Book a flight into Dulles International Airport in Washington DC (IAD code)
a. Arrive before 08:00am EST - Take a bus from Dulles International Airport to Lynchburg, Virginia bus station.
a. Use Virginia Breeze Bus company. Bus departs Dulles International Airport daily at 10:50am EST to arrive in Lynchburg, Virginia bus station at 2:40pm EST, cost of $38.00 one way. Visit: https://us.megabus.com/virginia-breeze. Book a ticket from “Dulles Washington Airport (IAD), VA” to “Lynchburg, VA”. Choose your date, Choose One way or Round trip. (This is the Piedmont Express bus line starts at Washington DC Union Station, goes to Dulles Washington Airport, then several stops and to Lynchburg, VA bus stop) - Take a taxi or e-Hail Ride from Lynchburg, Virginia bus station to your hotel location.
Travel Option 2:
- Book a flight into Dulles International Airport in Washington DC.
- Take a train to Washington DC Union Station:
a. Use Washington Metropolitan Area Transit Authority service (WMATA) Silver line departs Dulles International Airport every 15 minutes to arrive at Washington, DC Union Station, takes 1 hour, cost of $2.00-6.00 one way. Visit: https://www.flydulles.com/parking-transportation/dulles-airport-metrorail-station - Or take a bus to Washington DC Union Station:
a. Use Virginia Breeze Bus company. Bus departs Dulles International Airport daily at 1:15pm EST to arrive in Washington DC Union bus station at 2:00pm EST, cost of $15.00 one way. Or departs at 5:35pm to arrive 6:45pm cost $19.00 Visit: https://us.megabus.com/virginia-breeze. Book a ticket from “Dulles Washington Airport (IAD), VA” to “Washington, DC”. Choose your date, Choose One way or Round trip. - Then take a train from Washington DC Union Station to Lynchburg, Virginia train station.
a. Use Amtrak train service. Trains depart Union Station at 8:15am, 5:00pm, and 6:30pm to arrive 3+ hours later in Lynchburg, Va train station for cost of $20-58.00. Visit: https://www.amtrak.com/home.html. Book a ticket from Washington, DC Union Station (WAS) to Lynchburg VA (LYH), Choose your date, Choose One way or Round trip. - Take a taxi or e-Hail Ride from Lynchburg, Virginia train station to your hotel location.
Travel Option 3:
- Book a flight into Dulles International Airport in Washington DC, or into another international airport near Lynchburg, Virginia, as listed below.
- Take a connecting local domestic flight from Dulles International Airport, or other international airport to one of the many domestic airports near Lynchburg, as listed below.
- Take a bus, taxi or e Hail Ride from the connecting airport to Lynchburg, Virginia and your hotel location.
Domestic and International airports near Lynchburg, VA
Delegates are advised to seek travel advice for the best airport to arrive given your departure location and connecting flights to the arrival airport. International delegates need to consider Immigration and Custom rules and laws to enter the United States.
A US Visa is required to enter the United States and present along with a valid passport at Immigration office. Please visit our Travel Visa Information page for more information.
International delegates may arrive to one of the many International Airport hubs throughout the United States, clear US Immigration and Customs, then take a connecting flight to an International or Domestic airport near Lynchburg, as listed above.
Please enquire with a travel expert for advice.
Ground Transport information:
For ground transport, local train service is available from Dulles Washington Airport to Washington DC Union station and all points within Washington DC: https://www.wmata.com/
Train service is available from Washington, DC and other cities to Lynchburg, Virginia using the Amtrak train service: https://www.amtrak.com/virginia/lynchburg-virginia
Bus service is available from Dulles Washington Airport to Lynchburg, Virginia. Visit Virginia Breeze Bus service: https://us.megabus.com/virginia-breeze
Bus service is available from most major cities to Lynchburg, Virginia. Visit Greyhound Bus https://www.greyhound.com/bus/lynchburg-va
e-Hailing Ride service is available from Uber or Lyft in Lynchburg, Virginia and surrounding areas.
Please note: A US Visa is required to enter the United States and present along with a valid passport at Immigration office on arrival to international airport in the United States. Please visit https://travel.state.gov/content/travel/en/us-visas.html for visa application information.
Please note: A free Conference shuttle bus will be available to transport delegates from the Conference Hotels to the Conference venue on the University of Lynchburg campus daily during the 3-day conference.
Delegates are responsible for making their own travel plans at their own travel costs to and from their home residence and the conference location/venue and/or hotel as final destination.
Visit the Lynchburg Tourism website for more information on the city of Lynchburg:
https://www.lynchburgvirginia.org/
Please find below a table of all the recommended hotels for the IAPAE Conference with special IAPAE Conference rates. Click on the Booking link to Make a Reservation. Delegates are responsible for their own hotel reservation and payment directly to the hotels. IAPAE will not be held liable for any reservation or cancelled reservation at any hotel. Please ask for the IAPAE Conference rate when making a hotel booking at any of the hotels below. IAPAE will provide a free shuttle bus during the conference to/from the conference recommended hotels to the conference venue on the University of Lynchburg campus.
List of accommodation available near to University of Lynchburg, Virginia.
IAPAE Delegates are welcome to make their hotel reservation from any hotel in the Lynchburg area. Click here for a listing of other accommodation offerings in Lynchburg, Virginia. https://www.lynchburgvirginia.org/things-to-do/stay/
During the conference, coffee, tea and snacks are provided in the morning and afternoon break sessions with lunches provided on 02, 03 and 04 October of the Conference. Light fare and drinks provided at the Meet and Greet on 01 October in the evening. The GALA Dinner is provided on Thursday evening, 03 October. All of these catering services are included at as part of the conference registration payment. Please note, there is no dinner provided on 01 and 04 October. We will make every attempt to cater to personal dietary needs.
There are many fine restaurants and food establishments for Delegate’s enjoyment in Lynchburg, located near the University of Lynchburg campus or only 3 miles (5km) to the downtown of Lynchburg from the conference venue at the University of Lynchburg campus.
Visit the Lynchburg Tourism website for food information:
https://www.lynchburgvirginia.org/things-to-do/eat/
All international visitors to the United States will need to apply for and receive a US Tourist Visa prior to departure to the United States. IAPAE Conference Delegates are informed to apply for a B-1 Business US Visa to enter the US and attend the conference during their visit to the United States.
For US Visa information, requirements and application to enter the United States, please visit: https://travel.state.gov/content/travel/en/us-visas.html
For IAPAE Delegates traveling from some countries in Asia, Australia, Europe and South America, you may be eligible for the Visa-Free Travel Program to visit the United States. Click here to see countries and make application: https://en.usvisaservice.de/us-visa/visa-waiver-program-esta/
International delegates are recommended to also visit the website of the US Embassy in their own country to learn more about specific requirements to enter the United States from your home country.
IAPAE can provide delegates with an invitation letter and a US Visa Support Letter to include with your application and/or interview process. Please click here for an invitation letter and a US Visa Support Letter from IAPAE. You will be asked to provide personal information which will be placed on the Invitation Letter and Support Letter to match your details. Following completion of the form an email will be sent to your email address within 7 days with the Invitation Letter and the US Visa Support Letter as a PDF attachment.
Please email us at info@iapae.org for any assistance with the US visa application.
Please note: All US Visa and all related travel documents and expenses are the responsibility of the Delegate. IAPAE will not be held responsible for any costs incurred due to visa application process.